Jan 6, 2008

Printing in MS Outlook 2007

Some companies I work with need to print every single email message they send or receive. In MS Outlook 2003 and earlier, they had the chance to specify a page range to print it. Unfortunately, in MS Outlook 2007, you cannot print a page range; you have to print the whole email message instead.

For further information, please check MS KB 924141.

In case, MS decided to remove this article, I am pasting a copy below for your convenience.

You try to print a range of pages from an e-mail message in Microsoft Office Outlook 2007. However, there is no Page Range section in the Print dialog box. Therefore, you cannot print a range of pages. You can print only the whole message.

To work around this issue, use one of the following methods.

Method 1: Use Microsoft Office Word 2007
Copy the section of the e-mail that you want to print, paste this text into Word 2007, and then print the message.

Method 2: Use Internet Explorer to print HTML messages
If the e-mail message is in the HTML format, print the message in Internet Explorer. To do this, follow these steps:
1. Open the e-mail message.
2. On the Ribbon, click Other Actions, and then click View in Browser. The message is displayed in Internet Explorer.
3. On the File menu, click Print.

Method 3: Save the message as a PDF document or as an XPS document
Save the e-mail message as a Portable Document Format (PDF) document or as an XML Paper Specification (XPS) document, and then print the document from the appropriate program.

Note For more information about how to save Outlook 2007 messages as a PDF or XPS document, see the "What's New in Microsoft Office Outlook 2007" topic in Outlook 2007 Help.

The following file is available for download from the Microsoft Download Center:
Download the SaveAsPDFandXPS.exe package now.

To save an e-mail message as a PDF or an XPS document, follow these steps:
1. Copy the e-mail contents to Word 2007 or to Excel 2007.
2. Click the Microsoft Office Button, point to Save As, and then click PDF or XPS.
3. In the File Name list, type or select a name for the document or the workbook.
4. In the Save as type list, click PDF or XPS document.
5. If you want to open the file immediately after you save it, click to select the Open file after publishing check box. This check box is available only if you have a PDF reader or an XPS viewer installed on your computer.
6. Next to Optimize for, click Standard (publishing online and printing).
7. Click OK, and then click Publish.

To view a PDF file, you must have a PDF reader installed on your computer. One such reader is the Acrobat Reader. This reader is available from Adobe Systems. For more information about the Acrobat Reader, visit the following Web site:

To view a file in XPS format, you must have a viewer. You can download a free viewer from the Microsoft Office Online Downloads page. To do this, visit the following Microsoft Web site:


ISPHL said...

hey nyxyn!!

I have faced the same problem and your post has been of immense help. But the message header (consisting of the subject, message from, message to) cannot be printed for the latest message in the line with using either ms word or any of the solutions provided. Please help!!!

nyxyn said...

Hello isphl,

Well one way is, open the message, hit the "Reply" button. Outlook 2K7 will provide a draft with the message header with the message content below.

Now you can copy and paste to Word...

I hope this is of help to you.